Registration for Residents, Students and Trainees - Minneapolis VA Health Care System
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Minneapolis VA Health Care System

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Registration for Residents, Students and Trainees

All paperwork must be completed and submitted 6 weeks, but no more than 120 days, prior to your desired start date. This enables us to complete necessary requirements.

All sections (I. II. & III.) must be completed prior to your start date. 

I. Application Forms and Requirements prior to training:

To be completed by all trainees/residents (physician, dentist, medical student, nursing student) unless otherwise directed by your program training coordinator.

Mail, fax or bring all completed forms and training certificates addressed to your specific VA Program Coordinator.

Please contact your VA Program Coordinator with any questions about application materials or for mailing information.

Make sure you have a printer available, as some of these forms cannot be saved. 

Trainees and students in audiology, clinical lab, clinical pastoral, dietetic, histotechnology, integrative health, massage therapy, nursing, pharmacy, phlebotomy, physical therapy, physician assistant, psychology, radiographic technology, social work, or speech pathology: Requirements
1. Contact your Program Coordinator 
2. Login to RMS
All other trainee and student categories not listed above: Forms & Requirements  Get the Form
1. Contact you Program Coordinator regarding background check requirements.        
2. Complete, print and sign the Appointment Letter
(FL 10-294)*Unpaid Allied Health and Nurse Trainees only

>U.S. Citizens
>Non-U.S. Citizens

3. Complete, print and sign the Declaration of Federal Employment (Form OF-306) Please sign as both applicant and appointee - in fields 17a and 17b. >OF-306
4. Complete, print and sign Application for Health Professions Trainees (VA Form 10-2850D) >VA Form 10-2850D
5. Complete and print the Appointment Affidavit (SF-61). Do Not Sign until you are instructed to sign while in the presence of a VA Official. >SF-61
6. Sign and return the Health Professions Trainee Random Drug Testing Notification and Acknowledgement Memo >Drug Testing Memo
7. Follow these instructions to Register in the Talent Management System (TMS). TMS registration and training is required of all incoming unpaid nursing students and trainees. The following web browsers are compatible with the TMS program: Firefox , Google Chrome, Internet Explorer. Please follow the instructions to exit the program appropriately, or you will lose all your work.
     - Create New User Record
     - Complete Assigned Training
>TMS Instructions
8. Mail or bring package to your Program Coordinator  
Paid Nurse Trainees: Requirements
1. See instructions on the Nursing Student page


Please contact your VA Program Coordinator with any questions about application materials or for mailing information. All application materials are to be addressed to your specific VA Program Coordinator listed. 

II. Fingerprints

Fingerprints are required for all incoming trainees. 
Fingerprints should be completed AFTER submitting application package to your Program Coordinator. Fingerprinting is done in room 4N-101 Monday through Friday between 7:30 am and 4:15 pm.  No appointment is necessary.  You need to bring a photo ID.  Please allow 15 – 30 minutes for fingerprinting.

If you are not in the local area you can be fingerprinted at any VA in the country. You NEED to provide the non-Minneapolis site with the following codes to enable Minneapolis to access your final results. Find a VA near you.

Security Officer Identifier (SOI): VAJ9
Submitting Office Number (SON): 1744

If these numbers are not provided to the non-Minneapolis site, Minneapolis will be unable to access your results and you will have to redo your fingerprints upon arrival at the Minneapolis VA Health Care System which could delay your rotation start date. Thank you for your cooperation. 

III. You will need to bring on your first day:

  • TWO forms of ID (i.e., Driver's License, Military ID, Passport, Birth Certificate) - to obtain VA ID Badge. See the ID Matrix for more options.
  • Permanent Resident Card (if applicable) 

IV. Requirements at the Conclusion of VA Training

For residents completing a program and leaving the VA:

  • Verify that you have completed and signed all progress notes, orders, and patient requests
  • Turn in your VA ID badge to the same location where you obtained it
  • Check out with your service or department
  • Computer Clearance
  • Complete the Learners' Perception Survey.
  • Consider VA Employment. View the Minneapolis VA Careers Page.